Net Profit Analysis:
For each department this report shows:

• Required hourly rates for each department to cover cost and make a profit
• Break-even rates
• Profitability when you raise/lower your hourly rates
• Company Totals – Shows the combined overall profitability of the company when all departments are combined

Profit Statement

• Individual P/L statement (from a cash flow perspective) for each department
• Combined P/L for the entire company
• “What if” – How would overall profitability be affected if you could raise/lower income and/or expenses? For example “What if” sales increased by 2% and you could cut fixed overhead 3%?

Field Labor Summary

• Billable and non-billable time, by tech
• Billable and non-billable time, by department
• Note the dollar cost of non-billable time, again by employee and by department
• Note the overall cost of non-billable time for the entire company

Labor Overhead Rate

• Displays the math of how the hourly rate was arrived at, in each department

• Click the “Labor Breakdown” tab and view how many dollars each fixed and variable overhead cost contributes to the hourly rate (cell phone makes up $1.40/hour while the cost of non-billable time per hour in service is $20.50)

Cost of Non Billable Time

• What is the cost of lost revenue due to non-billable time per hour, by department and for the company as a whole

• Additional review that would be generated if the tech could turn 10 to 60 minutes per day from non-billable to billable time!

Delayed Receivables Impact

Enter the “lag days” which is the average days before payment is received and see how it will affect cash flow.

• Monthly cash flow is shown by department and then combined for the entire company
• Graphs – To make things crystal clear, the monthly cash flow is shown on graphs, again by department or for the company as a whole

• Price residential and commercial maintenance agreements based on your actual cost of doing business

• Enter wrench time on the job, the cost of materials used and the commissions paid and this calculator will determine your pricing

• Note what pricing would need to produce varying levels of profitability

• Enter the cost of materials and the total man hours that will be required on the job and bingo…the job is instantly priced based on YOUR costs of doing business

• Breakeven pricing is shown on each job

• Material markups can be varied to see how it will affect the overall profitability of the job

• Enter the diagnostic fee, whether the fee is waved or not, the average amount of time it takes to perform the diagnostic survey and the software will tell you what internal hourly rate will be needed to make varying profit amounts

• The KPI for generating QSLs is 12%. If the goal is met this calculator will display the projected increased retrofit sales for the coming year (depending the number of service techs you have)

Maintenance Agreements Needed to Fill Slow Days

• Help you determine how many maintenance agreements will be needed to fill those slow days

• Enter actual hours against budgeted hours to see if the goals are being met

• View monthly progress via graphs as well

• All the above can be done by department

• Enter your actual monthly balances in your checking and saving accounts and view the numbers month-by-month

• Enter monthly payables, receivables and inventory amounts to view monthly changes

• Look at graphs for quick visuals on each of the above items